HR electronic document management (EDM) in an educational organization: implementation problems and development trends
Abstract. In the context of the introduction of digitalization in the work of HR departments, problematic issues arise that require study and further solution. Initially, it was assumed that digitalization would bring both increased labor productivity and simplification of some tasks to the activity, but at the first stages, despite a large number of typical questions in HR records management that should have been simplified, not only problems arise, but often they remain unresolved. In addition, the labor intensity of the tasks performed actually increases. The article is devoted to the consideration of issues related to the implementation of HR electronic document management in an educational organization. The object is the HR records management of the organization. The authors propose indicators characterizing the effectiveness of the process of introducing EDM into the practical activities of the HR service. A step-by-step process of developing regulations is presented using the example of the document "Application for leave". The characteristics of the capabilities and disadvantages of the 1C program in automating processes are considered. The costs associated with the creation of an enhanced EDM for employees are presented. A comparative analysis of programs (1C, ECM and SAP) is provided based on the following criteria: administrative capabilities, implementation time, financial costs and employee training costs.
Keywords: electronic document management; document management optimization; personnel electronic document management; digitalization.
Hightlightts:
- the work describes features of the implementation of EDM in an educational organization;
- indicators are recommended to characterize the effectiveness of the process of implementing EDM in the practical activities of the HR service;
- the article presents a description of the 1C program for the functions of HR administration with a description of shortcomings and missing functions;
- it provides a comparative description of the programs used in the introduction of HR electronic document management.
Nadezhda V. Balashova, Alina R. Panteleeva - Baikal State University, Irkutsk, Russia